Job Title: Bookkeeper

Location: Ashbrook Independent School
Start Date: June 1, 2026

 

Position Summary:
Ashbrook Independent School, a PS-grade 8 school in Corvallis, OR, is seeking a reliable and organized Bookkeeper. The Bookkeeper will be an enthusiastic and positive team member of the Ashbrook Operations Team by managing the school’s financial systems and records.  The Bookkeeper will promote the School’s Mission and function under the direction of the Head of School as a contributing member of the overall school community.

 

Major Duties and Responsibilities: 

The Bookkeeper will work to ensure the smooth and efficient maintenance of the financial records of the school's expenditures, cash flow, profit and loss as well as other financial activities.

• Follows procedures outlined in the Ashbrook Bookkeeper Manual
• Works closely with the Head of School to prepare and track the school budget
• Prepares financial records and statements for the school
• Counts and receipts all monies
• Carries out regular deposits to the bank
• Prepares all payments on the school account
• Ensures that all transactions are entered into the computer, on Quickbooks
• Balances bank statements every month and submits monthly/quarterly reports to the Principal and Board of Directors; works with CPA for year-end financial reporting
• Develops a relationship with insurance carriers and assists employees in enrolling and with difficulties
• Orders supplies and investigates best prices for needed materials
• Works with the Head of School to prepare and track the school budget
• Processes payroll monthly, including taxes and employee benefits
• Bills customers; manages tuition related payments
• Back-up office and health-room support
• Supports management of student enrollment and financial aid 
• Perform other related duties as required.

Required Qualifications:

• Associate’s degree in Accounting, Finance, Business Administration, or related field or equivalent bookkeeping experience.
• Minimum 2–3 years of bookkeeping or accounting experience.
• Strong working knowledge of basic accounting principles, including accounts payable, accounts receivable, and financial recordkeeping.
• Proficiency with accounting software such as Quickbooks.
• Advanced skills in Microsoft Excel and Google Sheets.
• Ability to maintain accurate financial records and strong attention to detail.
• Demonstrated ability to maintain confidentiality when handling sensitive financial and personnel information.
• Strong organizational and time management skills with the ability to meet deadlines.
• Effective communication and customer service skills for interacting with staff, families, and vendors.
• Experienced and comfortable working with children.

 

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Previous bookkeeping or accounting experience in a school or nonprofit environment.
• Experience managing tuition management systems.
• Familiarity with school budgeting processes and financial reporting.
• Experience handling payroll processing and payroll compliance.
• Knowledge of nonprofit accounting practices and financial regulations.
• Experience working with school boards, auditors, or accreditation financial documentation.
• Familiarity with student information systems and school administrative platforms.

Essential Duties and Responsibilities: 

 

An Ashbrook employee will:

• Be passionate about working with students of this particular age group.
• Create a safe and secure environment 
• Defend the dignity and worth of each member of the community and create an environment that fosters respect, understanding, and acceptance of differences.
• Help students learn to make responsible choices and understand consequences of their actions.

 

The Bookkeeper will:

• Embody, manifest, and advocate for the mission of the school.
• Work toward goals collaboratively set by the Board and Head of School/Principal.
• Deliver excellent customer service to diverse audiences.
• Maintain effective working relationships with stakeholders.
• Represent the school to all of its constituents including to the community, parents, students, alumni, faculty, and staff.
• Assist with the safety, conduct, and general welfare of students and employees on site.
• Arrive to work and designated school functions on time and maintain regular job attendance.
• Serve as part of Ashbrook’s operational team.

Schedule:

• This is a full-time position, 5 Days a week, 7:30-4:00 (1.0FTE)
• Start Date: June 1, 2026
• Open until filled - hire date by May

Compensation is determined by experience

 

Ashbrook Independent School is an equal opportunity institution and does not discriminate in employment, admission practices, or access to programs on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors.